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Managing Investment Properties From a Distance

Diversifying your real estate investments by purchasing properties in different areas may be one of the best strategies for protecting your holdings against a collapse in any one market. But those properties have to be maintained and managed regularly. If, as Jason Hartman recommends, you choose to manage your investments yourself, you’ll need to plan carefully to avoid being just an absentee landlord.

Of course, many investors purchasing out of state rental properties opt to hire a property management company rather than take on the “job” of being a hands-on real estate entrepreneur. While there are advantages to using property managers for out of state holdings, these managers can be expensive, and you may miss out on some tax breaks for hands on management if you use them. But with a phone, the Internet, and clear expectations about the responsibilities of your tenants, you can manage your own properties, even from a distance.

The old stereotype of the money-hungry landlord that tenants never see, who lets the property deteriorate while raising rents, has some basis in fact. But that doesn’t need to happen. The key to managing properties far from home lies in the tenants you choose and the expectations you place on them.

If possible, select self-sufficient tenants that plan to rent the property long-term. Some renters may already be in place when you buy the property, especially if the purchase in question is a duplex or other multiplex. But since these tenants will be assuming more responsibility toward the property than usual, it’s important to have renters in place who can “co-manage” the property with you.

Although you can’t violate the provisions of the Fair Housing Act when screening tenants, you can perform thorough credit and reference checks, and avoid those with destructive pets or other risky profiles, or anyone who’s moved frequently. The goal is to fill your property with tenants who are as self-sustaining as possible.

Create a strong, unambiguous lease that makes it clear that tenants must be responsible for most repairs. This could include an expectation that they arrange for the repairs and are reimbursed by you, or that you charge a lower rent in exchange for the tenant assuming this responsibility. Another option is to make the tenant responsible for finding a replacement tenant if they break the lease, or by charging a fee for doing so. Real estate attorneys and advisers can help you craft a lease that reflects your expectations.

Other maintenance issues such as ongoing property upkeep can be handled by contracting with the appropriate companies, such as landscapers. Most business related to the property or properties can be conducted by phone and online from your home office. And, like most expenses related to managing your investments, travel to and from your property is tax-deductible.

Investing in rental income property offers financial freedom and relief from concerns of the working world such as job insecurity and eroding pension plans. Managing your investments yourself, as Jason Hartman advises, is another aspect of that freedom. (Top image: Flickr | Cletch)

The Heroic Investing Team



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